The FCA, registered in 2004, aims to create an active network and provide a critical forum for the development of Contemporary Art in Ghana.

FCA aims to:

[1]   Organize exhibitions, seminars, workshops and publications to raise the awareness of and develop critical thinking about Contemporary Art in Ghana.

[2]    Establish a resource centre of arts-related texts available for consultation, research and documentation.

[3]    Create a website to promote Contemporary Art in Ghana.

[4]    Establish a public database of artists, arts organizations, art businesses, galleries and others interested in Contemporary Art in Ghana.

STRUCTURE  

The Foundation for Contemporary Art – Ghana will have the following organizational structure:

[i] Founder & Founding Members: will be responsible for setting up the organizational structures, planning and implementation of the by-laws (Constitution), appointing an Advisory Board and electing the Executive Council (both from the founding and ordinary members of the foundation in good standing) to take charge of management.

[ii] Advisory Board consisting of at least thirteen (13) members elected from prominent and respected community members who share the objectives of the foundation, founding members, executive officers and ordinary members. The advisory board will meet every half year to review the performance, financial status, goals of the foundation, support the objectives of the foundation and engage in fundraising activities for the foundation.  

[iii] The Executive Council

The executive council or management officers will consist of the  following:  

1) Director or Co-Directors

2) Assistant Co-directors

3) Treasurer/ Administrative Officer and Assistant Treasurer

4) Programs Officer and Assistant Programs Officer

5) Communications Officer and Assistant Communications Officer

6) A Professional Fundraiser to resource funds  to carry forth the objectives of FCA as set down by the Executive Council in consultation with members and the Advisory Board. The professional  fundraiser will be  ex-officio to the board. 

The Executive Council  will be selected by the founding members and elected by the ordinary members present at the general assembly. 

They will report to the Founding Members and Advisory Board. They will serve a term of two (2) years and may be re-elected. In case of prolonged absence without notice, they may be officially replaced at the yearly General meeting.

The Director or Co-Directors provide the vision statement of the FCA, have authority to bring policy and programs to the Advisory Board and members for consultation and discussion, and are responsible for the following: 

·          Overseeing the day-to-day operations of the Foundation.

·          Deciding on which Foundation programs to pursue in consultation with the Program Officers.

·          Presenting the biannual report of the Foundation’s performance to the founder, founding members, Advisory Board and the Executive Council.

The Assistant Co-Directors act in the absence of any of the Directors. 

Treasurer/ Administrator Officer will be responsible for the following: 

·          Reporting to the Directors

·          Maintaining the financial records of the Foundation

·          Preparing annual budget for the Foundation to be reviewed and approved by the Directors, Executive Council and the Advisory Board

·          Preparing quarterly financial statement to be presented to the Board and founding members

·          Preparing a statement of accounts to present to be reviewed by an independent accounting firm and presented to the Advisory Board, Executive Council, founding members and ordinary members present at an Annual General Meeting (AGM)

·          Endorsement of official financial documentations

·          Deputizing for any of the directors in their absence

·          Co-ordinating human resources. 

Program Officer will be responsible for the following: 

·          Initiating Foundation programs in consultation with the directors

·          Organizing Foundation programs

·          Evaluation of Foundation programs

·          Setting up a programs committee to assist in program discussions

·          Presenting programs to the Executive Council for review

·          Will also deputize for any of the directors and the administrator in their absence  

Communications Officer (and assistant program officer)will be responsible for the following:

·          Publicity of Foundation programs

·          Supervision of the website

·          Maintenance of resource centre and Foundation records

·          Working with the programs officer and deputizing in his/her absence

This Administrative Assistant shall report to the Treasurer/Administrator and shall provide secretarial support services necessary for the efficient and effective management of the Foundation. 

Responsibilities and performing general secretarial duties including;

·          Managing in-coming and out-going mails register;

·          Typing of letters, memos, reports and other documents;

·          Receiving telephone calls and handling correspondence;

·          Providing secretarial support during workshops, seminars, exhibitions etc. organized by the Foundation;

·          Ensuring that all office equipment such as computers and accessories are well kept and maintained regularly;

·          Assisting the Treasurer/Administrator, Programs and Communications Officers organizing meetings and any other activities undertaken by the Foundation;

·          Performing general protocol/public relations duties;

·          Reviewing and updating Foundation’s program diary ;

·          Keeping up-to-date assets register and being in-charge of records and information management at the Foundation’s office, ensuring proper documentation of all in-coming and out-going correspondence;

·          Performing any other assigned duties from time to time by the Treasurer/Administrator.

This category shall be nominated in acknowledgement of service in the Arts in Ghana, to the Foundation and/or previous board members, whether resident or non-resident in Ghana. 

[v] Artists and other members:

Artists and other members of the Foundation shall actively contribute to the growth and  development of the Foundation and its ideals; by contributing a yearly membership fee, and by consistency of attendance at meetings. They will receive through the website a monthly newsletter from the Foundation concerning related art activities in Ghana; also they may use the Foundation’s resource centre for research on contemporary art and culture.

The Foundation will open and maintain both local and foreign currency accounts with a local bank designated by the Executive Council; 

The Executive Council designates the Director, 1^st Deputy Director, 2^nd Deputy Director and Treasurer/Administrator to be the signatories for the bank account.

At least two [2] signatories will be required to endorse all financial transactions at a time; also any of the above designated officers shall counter-sign in the absence of any of the two main signatories. 

All funds received by the Foundation shall be deposited into the Foundation account no later than four days after receipt of funds. 

All expenditures of the Foundation must be approved by the Executives. 

The Foundation shall have its financial records reviewed annually by independent auditors. 

The Foundation shall present the Advisory Board with an annual statement of accounts.

Membership in the Foundation shall be divided into the following categories. The rights and responsibilities of membership shall be decided by the Executive and reviewed annually.

This   category shall consist of any contemporary artist who wishes to be associated with the Foundation. (Current annual membership fee is $10).

This category shall consist of any group, institution, business, or organization that wishes to be associated and collaborate with the Foundation.

This category shall consist of any person or group of people who wish to support the Foundation.

(current membership $50)

Amendments to this constitution can be made only by the Executive and founding members’ council.

This constitution was reached at the Founders and Executive Council meeting, held on this day of 03/05/2004 at the residence of the founder Virginia Ryan, and was amended and endorsed on the 8/05/2005 in the same premises by the Executive Council.